Pawling Recreation
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Facility Rental Info

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ALL FACILITY RENTALS INCLUDING OUTDOOR SPACES/FIELDS MUST HAVE A PERMIT AND BE RESERVED IN ADVANCE IN ORDER TO BE APPROVED BY THE RECREATION DEPARTMENT WITH PROPER **INSURANCE**, APPLICATION, AND PAYMENT.

**SCROLL DOWN FOR INSURANCE REQUIREMENTS**


Johnson Room




JC Penny/Rotary Room



Large Auditorium & Stage



Outdoor Pavilions



Teen Center Building



Other Amenities at Lakeside Park:

Multipurpose Rooms



Lounge with a Fireplace


Holmes Whaley Lake Civic Association


Dog Park


Sand Volleyball Courts


Basketball Courts


Athletic Fields


Expansive Trail System


43 Acre Lake & Waterfront




Gaga Pit & Playgrounds



Murrow Park


Baseball/Softball Fields


Dodge Rd Rink
rink








Insurance Requirements:

FOR INDIVIDUALS/PRIVATE PARTIES:
The Individual shall provide a copy of their Homeowner’s or Apartment/Renter’s Policy Declaration Page – minimum liability limit of $500,000. Policy shall not exclude the off-premises activities of the insured.
If alcohol is being served, evidence of Host Liquor Liability is required.
If alcohol is being sold, evidence of Liquor Law Legal Liability is required.
Hold Harmless Agreement:
The undersigned individual requesting use of the Town of Pawling’s facilities, guarantees observance of all regulations governing the use of facilities of the Town of Pawling, payment of any charge incurred, and states that the individual agrees to indemnify and save harmless the Town of Pawling, all of the Town’s elected and appointed officers, employees, volunteers, and/or agents against any and all claims for damages or injury to persons or property that may be occasioned by, or arise from, the use of such facilities to the fullest extent possible pursuant to the laws of New York State. THE PAWLING TOWN BOARD RESERVES THE RIGHT TO REQUIRE ALTERNATIVE LIABILITY LIMITS WHEN APPLICABLE.

FOR GROUPS/ORGANIZATIONS:
Review the following insurance requirements and forward to your insurance representative/carrier for issuance of required certificates. THE PAWLING TOWN BOARD RESERVES THE RIGHT TO REQUIRE ALTERNATIVE LIABILITY LIMITS WHEN APPLICABLE.
The group/organizations shall maintain at a minimum the following insurance coverages, giving evidence of same to the Town of Pawling in a form of a Certificate of Insurance (COI), copy of General Liability Declarations Page, and a copy of the Additional
Insured Endorsement, and provide 30 days’ notice of cancellation, non-renewal, or material change. New York State License carrier is preferred; any non-licensed carriers will be accepted at the Town of Pawling’s discretion. The insurance carrier must
have an AM Best rating of at least an A-IX. Worker’s Compensation and NYS Disability coverage is required for any organization that has employees that will be working on the premises. Note – Independent contractors or vendors used or employed by the organization must comply with Town of Pawling insurance requirements for Independent Contractors/Sub-Contractors.





  1. Commercial General Liability


  2. Coverage Occurrence – 1988 ISO or equivalent


  3. Limits General Aggregate $2,000,000




Products/Comp/Ops Aggregate $2,000,000
Personal & Advertising Injury $1,000,000
Each Occurrence $1,000,000
Fire Damage (any one fire) $ 50,000
Medical Expenses (any one person) $ 5,000




  1. Additional Insured The Town of Pawling and all appointed and elected officials,




employees, and volunteers using ISO FormCG2005 or equivalent.




  1. Extension Mandatory Full Contractual Liability


  2. Mandatory Other Notes:




If alcohol is being served, evidence of Host Liquor Liability is required.
If alcohol is being sold, evidence of Liquor Law Legal Liability is required.





  1. Umbrella Liability


  2. Coverage Umbrella Form or Excess Follow Form of Primary General Liability and




Automobile Liability




  1. Limit $2,000,000


  2. Additional Insured The Town of Pawling and all appointed and elected officials,




employees, and volunteers.





  1. Worker’s Compensation and NYS Disability




Statutory Coverage is required if the organization has employees that will be working on the premises.





  1. Hold Harmless 




The undersigned individual requesting use of the Town of Pawling’s facilities, guarantees observance of all regulations governing the use of facilities of the Town of Pawling, payment of any charge incurred, and states that the individual agrees to indemnify and save harmless the Town of Pawling, all of the Town’s elected and appointed officers,
employees, volunteers, and/or agents against any and all claims for damages or injury to persons or property that may be occasioned by, or arise from, the use of such facilities to the fullest extent possible pursuant to the laws of New York State. THE PAWLING TOWN BOARD RESERVES THE RIGHT TO REQUIRE ALTERNATIVE LIABILITY LIMITS WHEN APPLICABLE.





  1. Any group/organization renting the Holmes-Whaley Lake Civic Center




Must list BOTH “Town of Pawling” and “Holmes Whaley Lake Civic Association” as Additional Insured on all paperwork.

* Adjustments and discounts will be applied during checkout if applicable. *

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